AI can help you streamline administrative tasks including notetaking, proofreading and creating summaries. Ohio State offers guidelines to keep sensitive information safe while increasing your efficiency.
As always: Review AI output for accuracy, bias and clarity, and follow existing university policies.
Daily Work Efficiency
- Summarize Meetings: Turn meeting notes or recordings into clear summaries with key action items.
- Process Documentation: Break down new policies, procedures or technical instructions into plain language.
- Creating Checklists: Quickly generate step-by-step to-do lists for recurring tasks or projects.
- Data Sorting: Categorize or group responses from surveys, forms or open-ended feedback.
Writing and Communication
- Polish Drafts: Refine memos, announcements, or reports for clarity and tone.
- Generate Templates: Create starting-point templates for emails, forms or agendas.
- Summarize Policies: Summarize complex institutional policies for different audiences (e.g., students, faculty).
- Proofreading: Catch typos or suggest grammar and formatting fixes before sending important documents.
For Professional Growth
- Refresh Skills: Ask AI to explain new tech tools or trends in your field.
- Create Training Aid: Build quick learning modules, quizzes or “how-to” guides for colleagues.
- Career Development: Refine bios for conferences and LinkedIn profiles.
For Collaboration and Planning
- Write Agenda: Build structured meeting agendas with time estimates and talking points.
- Make Timelines: Generate draft project timelines with milestones and dependencies.
- Sort Ideas: Cluster brainstorming ideas into themes after a group session.
- Practice Presentations: Simulate audience Q&A to prepare for a presentation to leadership or stakeholders.